Finance Document Types

Document Type is a 2 character code used to define the type of accounting entry and business transaction.

First Character: defines the type of account

D - Customer
V - Vendor
S - GL Account
A - Asset
M - Material

Second Character: defines the type of business transaction

R - Invoice Posting
G - Credit Memo
Z - Payment
A - Document Posting

Common Document Types:

DG - DG documents are used to issue credit memos to customers, reducing the amount they owe.
DZ - Use for processing customer payments. It represents the incoming payment from a customer. To record and post customer payments against outstanding invoices or accounts receivable.
DR - DR is used for posting customer invoices directly into account receivable.

KG - KG document type is used to manage and record credit memos from vendors. used to update the accounts payable balance.
KZ - KZ document type used to manage and record payments made to vendors.
KA - KA is exclusively associated with cleared items and is generated when a KZ payment document is reversed.
KN - KN document type is used to manage net invoices and credit memos from vendor. KN document type is used to record and post vendor invoices with deductions or discounts applied.
KR - KR document type in is used to manage and record vendor invoices. KR document type handles incoming invoices for procured goods and services

SA - SA Type used to post Journal Entries. The SA document is a standard document type that can be used for posting various transactions.

RE - RE is the default document type used for PO transactions, automatically selected by the system when processing MIRO documents.
WE - This Document Type manage and record the receipt of the goods.

ZP – This Document Type is used to manage and record payment transactions.
AB - The AB document type enables posting to all account types. The AB document type is typically used for clearing transactions.

Properties:

Defines document number range

Maintained at document header

 Number Range: A Number Range is assigned to every document types. The Original documents from one number range should be stored together.

·      It Can be defined for each fiscal year.

·      It Can be defined for each company code.

·      Period until when the number range is valid.